Microsoft Outlook tip: Create an Outlook Quick Step to Automate Actions

A Quick Step is a feature that lets you make a shortcut to any multi-step action. For example, moving emails and marking them as read, or forwarding an email and flagging it. It makes short work of a repetitive task.


To create your own Quick Step:

In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step.

In the Name box, type a name for the new Quick Step.

Click the icon button next to the Name box, click an icon that you will visually associate with your Quick Step, and then click OK.

Under Actions, choose an action that you want the Quick Step to do. Click Add Action for any additional actions. Your Quick Step can have multiple actions.

In the example below, the Quick Step will move the selected email to an existing folder. You may also wish to add another action, e.g. to mark it as Important.

Choose a Keyboard Shortcut.

Click Finish. The Quick Step appears in the Quick Step gallery on the Ribbon. You can click on it or use the Keyboard shortcut to apply the set actions to a selected email.