Power Automate (previously called Microsoft Flow) is an online workflow service that automates actions across the most common apps and services.
Power Automate allows you to automate action by creating a “flow”. For example, you can create a flow that adds an item in SharePoint and send an email whenever someone with more than 100 followers tweets about your company.
Power Automate is primarily used to automate processes within Office 365. However, you can connect to hundreds of services and can manage data either in the cloud or in on-premises sources like SharePoint and Microsoft SQL Server. The list of applications you can use with Power Automate grows constantly.
Power Automate can be used to automate workflows between your favourite applications and services, sync files, get notifications, and collect data.
For example, you can automate these tasks:
- Instantly respond to high-priority notifications or emails
- Copy all email attachments to your OneDrive for Business account
- Collect data about your business and share that information with your team
- Automate approval workflows
- Synchronise online storage such as Dropbox, OneDrive or SharePoint
A common use of Power Automate is to receive notifications. For example, you can instantly receive a customised email or a push notification on your phone whenever a document is added to SharePoint.
There are many templates that are available to use. Templates help you build flows by making a few configuration changes. For example, you can use templates to easily build flows to send yourself weather forecasts, reminders at regular intervals, or phone notifications whenever your manager sends you mail.
You can create a flow and perform administrative tasks in a browser or, if you download the Power Automate mobile app, on your phone.
Here are some of the tasks you can perform with the mobile app:
- Turn flows on or off from wherever you are
- See when a flow has failed
- Review detailed run history reports
- View and filter runs by notification type
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